Hosting your next event

A great place and plenty of space.

Everything you need: it’s all here.
The basics

We Make Events Easy

The New York State Fairgrounds host more than 180 events every year. Why so many? For starters, the Fairgrounds features nearly 500,000 square feet of indoor space and acres of wide-open outdoor space, so there’s plenty of space for everyone. Our campus features dozens of historic buildings filled with character and ambiance, and a brand-new Exposition Center that offers a state-of-the-art experience. Your participants and attendees can avail themselves of free parking as we have spaces by the thousands. For those who like to bring their homes with them, we offer a 313-site RV park with full amenities, right on the grounds. Centrally located in New York State near two major interstate highways, there are millions of people who live within a five-hour drive. Our expert events crew will be there to assist you every step of the way, from that first phone call until the last lights are switched off. We’re here to make events easy and make you look good!

Questions or concerns? Contact or call 315.728.4447.


2024-25 Pricing & Forms below effective for events April 1, 2024 – March 31, 2025

• Checklists are due no later than 30 days prior to contracted event •

Important Information for Show Promoters:

Food & Beverage Service Information for Show Promoters:


Planning on having a food, beverage, or catering vendor at your event?

Speak with your fairgrounds staff representative on policies

List is updated on a continual basis as new preferred vendors are added


Are you a food & beverage service vendor interested in providing temporary food,
beverage, and/or catering services to events on the Fairgrounds?

Contract Title: Temporary Food, Beverage, & Catering Service
Dates of service for this application: 4/1/2024 – 3/31/2025
Proposal Due Date: Ongoing (Applications accepted through 3/1/25)

The New York State Department of Agriculture and Markets, Division of the New York State Fair (the “Department” or the “Fair”) is accepting applications from food & beverage service vendors to provide temporary food, beverage, and/or catering services for non-fair shows or events held on the New York State Fairgrounds (Town of Geddes, Onondaga County, Syracuse, New York) where there is no permanent food facility, such as agricultural events & horse shows. The following facilities on the Fairgrounds have permanent food vendors and are not covered by this contract: Empire Room and Somerset Room in the Art & Home Center; the Exposition Center (main floor concessions only; catering is permitted); and the Center of Progress Restaurant. Temporary food, beverage, and/or catering services may include, if requested, the sale of beer, wine, and spirits.

Please review the documents attached and complete the application and submit for processing:

Your application should be submitted to:

Questions? Please contact Suzann Hensley at 315-728-4505 or



ICE SERVICES - Must use Approved Ice Vendor

Vendors needing ice and ice chest freezers* for shows/events must use the Fair’s approved vendor
for delivery to the Fairgrounds - Ice may not be brought in from other sources

Please contact via phone or email to place your ice services order:

WE Salle Company - I.C.E. Company of Elmira/Brown Carbonic

Phone: 315.454.3591 - Select option 1 • Email:

* Vendors ordering chest freezers will need to provide their own combination lock, not a key lock

Important Information for Horse Show Promoters:

Fire Safety Information:

Event-Related Services for Show Promoters:

Fairgrounds Internet and Wi-Fi Information

Service providers that vendors, exhibitors and patrons can contact* to provide wired/wireless internet and/or Wi-Fi services:

Service provider information coming soon!

* Please contact a minimum of 7 business days prior to the event to allow for processing of your request.

The Fairgrounds can also provide Internet and Wi-Fi in several of its buildings. The Fairgrounds can provide Internet Wired Hook-Up* in the following locations: Center of Progress, Coliseum, Exposition Center, and Science & Industry. The Fairgrounds can also provide Wi-Fi in the following locations: Art & Home Center, Center of Progress, Coliseum, Exhibit Center (Dairy Cattle), Exposition Center, Horticulture Building, and Science & Industry.

* Please note your internet needs on your Pre-Event Checklist, which is due thirty (30) days prior to the first move-in date of your event, if you want to contract with the Fairgrounds for internet in these buildings.