Food & Beverage Service
Information for Show Promoters
The New York State Fairgrounds host more than 180 events every year. Why so many? For starters, the Fairgrounds features nearly 500,000 square feet of indoor space and acres of wide-open outdoor space, so there’s plenty of space for everyone. Our campus features dozens of historic buildings filled with character and ambiance, and a brand-new Exposition Center that offers a state-of-the-art experience. Your participants and attendees can avail themselves of free parking as we have spaces by the thousands. For those who like to bring their homes with them, we offer a 313-site RV park with full amenities, right on the grounds. Centrally located in New York State near two major interstate highways, there are millions of people who live within a five-hour drive. Our expert events crew will be there to assist you every step of the way, from that first phone call until the last lights are switched off. We’re here to make events easy and make you look good!
Planning on having a food, beverage, or catering vendor at your event?
Speak with your fairgrounds staff representative on policies
List is updated on a continual basis as new preferred vendors are added
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Are you a food & beverage service vendor interested in providing temporary food,
beverage, and/or catering services to events on the Fairgrounds?
Contract Title: Temporary Food, Beverage & Catering Service
Dates of service for this application: 4/1/2025-3/31/2026
Proposal Due Date: Ongoing (Applications accepted through 3/1/2026)
The New York State Department of Agriculture and Markets, Division of the New York State Fair (the “Department” or the “Fair”) is accepting applications from food and/or beverage service vendors to provide one or more of the temporary service options below:
1) Temporary catering service (with or without alcoholic beverages) for non-fair shows or events held throughout the year on the New York State Fairgrounds (Town of Geddes, Onondaga County, Syracuse, New York) where there is no contracted permanent food and beverage vendor;
2) Temporary alcoholic beverage concessions service for non-fair shows or events held throughout the year on the New York State Fairgrounds (Town of Geddes, Onondaga County, Syracuse, New York) where there is no contracted permanent food and beverage vendor;
3) Temporary food, non-alcoholic beverage and/or alcoholic beverage concessions service in the Horticulture Building restaurant space for non-fair shows or events held throughout the year on the New York State Fairgrounds (Town of Geddes, Onondaga County, Syracuse, New York);
4) Temporary catering service (with or without alcoholic beverages) for special events held in the Exposition Center or other venues as required during the 2025 Great New York State Fair held on the New York State Fairgrounds (Town of Geddes, Onondaga County, Syracuse, New York).
Please review the documents attached and complete the application and submit for processing:
Your application should be submitted to: sfcontracts@agriculture.ny.gov
Questions? Please contact john.hammerstedt@agriculture.ny.gov or call (315) 728-4447
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ICE SERVICES
Event promoters/organizers are now required to source their own ice for vendors at any shows/events.